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KeyCon 2018 => KeyCon 2018 => Topic started by: HoffmanMyster on Tue, 14 November 2017, 12:28:24

Title: KeyCon 2018!! --> PLANNING
Post by: HoffmanMyster on Tue, 14 November 2017, 12:28:24
Another year, another KeyCon.  ;D  This thread will act as the central planning location for the upcoming KeyCon.

First step: Pick a location and host! 
If you're interested in hosting KeyCon, please post in this thread with some details about the location.  Previous KeyCons have been held in Chicago, San Francisco, and Philadelphia.  Prior venues are not off limits, but it is fun to see some new places every once in awhile too.  ;)  Also keep in mind that in order for this to work, we need one or two people dedicated to running the event (reserving venue, etc.) - so any prospective city will also need a host!

If you're new to KeyCon, check out the KeyCon 2015 (https://geekhack.org/index.php?board=172.0) or KeyCon 2017 (https://geekhack.org/index.php?board=195.0) subforums to see what previous years have looked like.  :)
Title: Re: KeyCon 2018!! --> PLANNING
Post by: fendent on Tue, 14 November 2017, 12:32:36
LET'S DO THIS
Title: Re: KeyCon 2018!! --> PLANNING
Post by: jacobsmirror on Tue, 14 November 2017, 12:40:27
I'm throwing my vote in for Columbus, OH, and would be happy to help organize. I already ran a mk meetup at the Idea Foundry last September
 (pics:https://imgur.com/a/h0493 (https://imgur.com/a/h0493)), and plan to run another in March, so the venue is pretty well sorted. The cost of food/travel/lodging for Columbus is also more than reasonable compared to a lot of other major cities. Also, there's a brewery right next door to the Idea Foundry... which is a point not to be overlooked.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: AuthenticDanger on Tue, 14 November 2017, 12:45:59
Let's try to get it in the middle of the country so that it's easier and cheaper for people to attend :)
Title: Re: KeyCon 2018!! --> PLANNING
Post by: ejewell89 on Tue, 14 November 2017, 13:17:00
My body is ready.  ;)
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Theconejo on Tue, 14 November 2017, 13:24:26
I'm throwing my vote in for Columbus, OH, and would be happy to help organize. I already ran a mk meetup at the Idea Foundry last September
 (pics:https://imgur.com/a/h0493 (https://imgur.com/a/h0493)), and plan to run another in March, so the venue is pretty well sorted. The cost of food/travel/lodging for Columbus is also more than reasonable compared to a lot of other major cities. Also, there's a brewery right next door to the Idea Foundry... which is a point not to be overlooked.

I've only driven through but I was looking at hotels for the csgo major that was held there a couple years ago and everything was super reasonable. I would vote for this.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: HoffmanMyster on Tue, 14 November 2017, 13:38:45
I'm throwing my vote in for Columbus, OH, and would be happy to help organize. I already ran a mk meetup at the Idea Foundry last September
 (pics:https://imgur.com/a/h0493 (https://imgur.com/a/h0493)), and plan to run another in March, so the venue is pretty well sorted. The cost of food/travel/lodging for Columbus is also more than reasonable compared to a lot of other major cities. Also, there's a brewery right next door to the Idea Foundry... which is a point not to be overlooked.

This gets my +1 easily.  Very central location, affordable, and plenty to do.  :thumb:
Title: Re: KeyCon 2018!! --> PLANNING
Post by: pwade3 on Tue, 14 November 2017, 14:08:52
I am all on board for a Columbus Keycon!
Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Tue, 14 November 2017, 17:45:45
2017 had some really fantastic meet-ups that were very well attended and even sponsored with vendor donations. I think each of the following locations are easy to get to and have a large and active group that would love to host.

New York City
Philadelphia
Los Angeles
Washington DC
Raleigh/Durham
Atlanta
Charleston
Austin
Houston
Seattle
Chicago

Big airports and direct flights are nice but cost of hotel is high and rental cars and such are a factor. We have a large range of people from broke students all the way up. On the other hand, there have been some really great meets that were actually quite difficult to travel to as well - like Asheville, NC where we had no major airport, expensive hotels, long drives, and no real local support group... yet I think we all had a lot of fun and quite a few people made the journey out to the mountains.

I think there is a happy medium for finding a place that has a popular airport with reasonably priced flights and hotels... and just as important, something cool that people would love to go do before/after the meet in smaller groups. Heres some places that have a lot of extracurricular activities and an easy airport but aren't your major metropolitans

Charlotte
Denver
Albuquerque
New Orleans
Nashville

Probably the best flight deals are always to Las Vegas or Orlando... probably have some really easy "group event" options too but I dunno - from what I've found, most of us are the 'chill, craft beer, indie rock, black coffee' kinda crew. I'm fairly confident if we decided to meet in someplace obscure like Wyoming, Utah, or Kentucky.. people would still show up.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: fendent on Tue, 14 November 2017, 20:54:45
2017 had some really fantastic meet-ups that were very well attended and even sponsored with vendor donations. I think each of the following locations are easy to get to and have a large and active group that would love to host.

New York City
Philadelphia
Los Angeles
Washington DC
Raleigh/Durham
Atlanta
Charleston
Austin
Houston
Seattle
Chicago

Big airports and direct flights are nice but cost of hotel is high and rental cars and such are a factor. We have a large range of people from broke students all the way up. On the other hand, there have been some really great meets that were actually quite difficult to travel to as well - like Asheville, NC where we had no major airport, expensive hotels, long drives, and no real local support group... yet I think we all had a lot of fun and quite a few people made the journey out to the mountains.

I think there is a happy medium for finding a place that has a popular airport with reasonably priced flights and hotels... and just as important, something cool that people would love to go do before/after the meet in smaller groups. Heres some places that have a lot of extracurricular activities and an easy airport but aren't your major metropolitans

Charlotte
Denver
Albuquerque
New Orleans
Nashville

Probably the best flight deals are always to Las Vegas or Orlando... probably have some really easy "group event" options too but I dunno - from what I've found, most of us are the 'chill, craft beer, indie rock, black coffee' kinda crew. I'm fairly confident if we decided to meet in someplace obscure like Wyoming, Utah, or Kentucky.. people would still show up.

I think we'll probably be going Olympics style like last year where locals who are willing to host and make arrangements throw their hat in the ring and we make a vote at some point in the future. I love all these notes though and agree with you on all points.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: matt-taco on Tue, 14 November 2017, 21:27:29
I'd be down for it to be in the DC area or within a 200 mile radius. I really wanted to keycon2017 in Philly, but I was at Philmont.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Tue, 14 November 2017, 22:46:09
I think we'll probably be going Olympics style like last year where locals who are willing to host and make arrangements throw their hat in the ring and we make a vote at some point in the future. I love all these notes though and agree with you on all points.

I mean honestly one of the biggest factors to having a successful meet of this size is having the support from a team of people like what you guys did with att1cus this summer. That was just awesome with all the demos and Q&A sessions and stuff. I'm sad i didn't get to stay the whole day.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Joey Quinn on Wed, 15 November 2017, 00:28:20
I'm throwing my vote in for Columbus, OH, and would be happy to help organize. I already ran a mk meetup at the Idea Foundry last September
 (pics:https://imgur.com/a/h0493 (https://imgur.com/a/h0493)), and plan to run another in March, so the venue is pretty well sorted. The cost of food/travel/lodging for Columbus is also more than reasonable compared to a lot of other major cities. Also, there's a brewery right next door to the Idea Foundry... which is a point not to be overlooked.

This gets my +1 easily.  Very central location, affordable, and plenty to do.  :thumb:

If it's in Columbus we need to roadtrip again.

Another bonus of OH is we can probably get CPT to come out
Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Wed, 15 November 2017, 01:57:15
I'm throwing my vote in for Columbus, OH, and would be happy to help organize. I already ran a mk meetup at the Idea Foundry last September
 (pics:https://imgur.com/a/h0493 (https://imgur.com/a/h0493)), and plan to run another in March, so the venue is pretty well sorted. The cost of food/travel/lodging for Columbus is also more than reasonable compared to a lot of other major cities. Also, there's a brewery right next door to the Idea Foundry... which is a point not to be overlooked.

This gets my +1 easily.  Very central location, affordable, and plenty to do.  :thumb:

If it's in Columbus we need to roadtrip again.

Another bonus of OH is we can probably get CPT to come out

I thought he was in CT? But yeah that would be cool.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: shuangmu on Wed, 15 November 2017, 06:50:46
Look forward .
Title: Re: KeyCon 2018!! --> PLANNING
Post by: _rubik on Wed, 15 November 2017, 09:04:32
Obviously I'm going to vote of the north east... Driving is SO much easier than flying. That being said, I could understand why people are into cbus.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: vivalarevolución on Wed, 15 November 2017, 09:33:27
If you guys are thinking of a central location,  I recommend the geographic center of the contiguous United States. The closest town is Lebanon, Kansas, about 10 miles south of the Kansas-Nebraska border.  I believe the closest major airport is in Kansas City, so could carpool from there or maybe Denver. The Amtrak also goes through Kansas and Nebraska. 

https://en.m.wikipedia.org/wiki/Geographic_center_of_the_contiguous_United_States
Title: Re: KeyCon 2018!! --> PLANNING
Post by: metalliqaz on Wed, 15 November 2017, 09:47:24
If you guys are thinking of a central location,  I recommend the geographic center of the contiguous United States. The closest town is Lebanon, Kansas, about 10 miles south of the Kansas-Nebraska border.  I believe the closest major airport is in Kansas City, so could carpool from there or maybe Denver. The Amtrak also goes through Kansas and Nebraska. 

https://en.m.wikipedia.org/wiki/Geographic_center_of_the_contiguous_United_States

No.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: fendent on Wed, 15 November 2017, 15:28:35
If you guys are thinking of a central location,  I recommend the geographic center of the contiguous United States. The closest town is Lebanon, Kansas, about 10 miles south of the Kansas-Nebraska border.  I believe the closest major airport is in Kansas City, so could carpool from there or maybe Denver. The Amtrak also goes through Kansas and Nebraska. 

https://en.m.wikipedia.org/wiki/Geographic_center_of_the_contiguous_United_States

pls
Title: Re: KeyCon 2018!! --> PLANNING
Post by: AuthenticDanger on Wed, 15 November 2017, 15:49:11
Obviously I'm going to vote of the north east... Driving is SO much easier than flying. That being said, I could understand why people are into cbus.

The North East has "weather" though, so depending on the time of year, people flying in could get screwed. The mid-west should be more forgiving in terms of flights.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: _rubik on Thu, 16 November 2017, 08:59:14
Obviously I'm going to vote of the north east... Driving is SO much easier than flying. That being said, I could understand why people are into cbus.

The North East has "weather" though, so depending on the time of year, people flying in could get screwed. The mid-west should be more forgiving in terms of flights.

Philly would be good imo. Not as north east as new England. As long as it's not December through April the weather is usually not a concern.
'
Title: Re: KeyCon 2018!! --> PLANNING
Post by: rmendis on Sun, 19 November 2017, 00:18:34
I was out of the country for this year's one. Hope I can make it in 2018! If it's summer/fall, then Northeast should be fine.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Waateva on Mon, 20 November 2017, 11:24:15
Columbus would be perfect for me!
Title: Re: KeyCon 2018!! --> PLANNING
Post by: d_stilgar on Tue, 21 November 2017, 21:12:46
2017 had some really fantastic meet-ups that were very well attended and even sponsored with vendor donations. I think each of the following locations are easy to get to and have a large and active group that would love to host.

New York City
Philadelphia
Los Angeles
Washington DC
Raleigh/Durham
Atlanta
Charleston
Austin
Houston
Seattle
Chicago

Big airports and direct flights are nice but cost of hotel is high and rental cars and such are a factor. We have a large range of people from broke students all the way up. On the other hand, there have been some really great meets that were actually quite difficult to travel to as well - like Asheville, NC where we had no major airport, expensive hotels, long drives, and no real local support group... yet I think we all had a lot of fun and quite a few people made the journey out to the mountains.

I think there is a happy medium for finding a place that has a popular airport with reasonably priced flights and hotels... and just as important, something cool that people would love to go do before/after the meet in smaller groups. Heres some places that have a lot of extracurricular activities and an easy airport but aren't your major metropolitans

Charlotte
Denver
Albuquerque
New Orleans
Nashville

Probably the best flight deals are always to Las Vegas or Orlando... probably have some really easy "group event" options too but I dunno - from what I've found, most of us are the 'chill, craft beer, indie rock, black coffee' kinda crew. I'm fairly confident if we decided to meet in someplace obscure like Wyoming, Utah, or Kentucky.. people would still show up.

Philadelphia was pretty awesome last year. I think we can build some momentum and get it even bigger this year. I had one keyboard last year and might have six this year, haha. I'm also down to do another poster this year (no matter where it is), but depending on where it is won't be able to deliver posters in person at the event.

I'd veto (not that my veto means anything) places that already have big annual meetups. Seattle, NYC, Washington DC all come to mind, but I think we should check to make sure there isn't a keyboard scene/meetup in any of the other cities on that list. Personally speaking, if KeyCon can bookend another event like San Diego ComicCon, PAX, DragonCon or Quakecon, I'm more likely to travel.

So my vote is for Philly because I'm selfish and want it in my own backyard. I'm happy to volunteer but probably not be lead organizer since I don't have a good hookup for a venue.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: shinz0 on Wed, 22 November 2017, 15:25:18
Considering that many people will be flying in from many different parts of the country, and potentially, the world. I want to put a recommendation for Las Vegas.

It's a major international airport hub which means cheap flights in and out. Everything you need in Vegas is within close proximity and typically only a $10 cab fare away. It's got world class dining and entertainment for all ages.

I'm not from vegas, but i think it's a convenient place to get more people together. I also don't know who would be able to host, but i can volunteer as an organizer of Vegas is chosen.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: AuthenticDanger on Wed, 22 November 2017, 15:39:47
Considering that many people will be flying in from many different parts of the country, and potentially, the world. I want to put a recommendation for Las Vegas.

It's a major international airport hub which means cheap flights in and out. Everything you need in Vegas is within close proximity and typically only a $10 cab fare away. It's got world class dining and entertainment for all ages.

I'm not from vegas, but i think it's a convenient place to get more people together. I also don't know who would be able to host, but i can volunteer as an organizer of Vegas is chosen.

Unless you just like drinking, gambling, and sitting in theaters, there's not much to do in Las Vegas. I like the idea of exploring a city if I'm going to travel there for a convention.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: robotmaxtron on Wed, 22 November 2017, 15:45:04
+1 to Denver. Centrally located, due to the airport hub, it should be pretty inexpensive to get flights there (although getting from the airport into Denver is a bit of a beast without a car). It's also a legal state for those folks whom might be interested in partaking.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: d_stilgar on Wed, 22 November 2017, 20:38:42
Considering that many people will be flying in from many different parts of the country, and potentially, the world. I want to put a recommendation for Las Vegas.

It's a major international airport hub which means cheap flights in and out. Everything you need in Vegas is within close proximity and typically only a $10 cab fare away. It's got world class dining and entertainment for all ages.

I'm not from vegas, but i think it's a convenient place to get more people together. I also don't know who would be able to host, but i can volunteer as an organizer of Vegas is chosen.

Unless you just like drinking, gambling, and sitting in theaters, there's not much to do in Las Vegas. I like the idea of exploring a city if I'm going to travel there for a convention.

I lived in Vegas for four months while my wife did her student teaching. We don't drink or gamble, but we still had a lot of fun. Walking the strip is an experience even if you don't go inside any of the casinos. The Bellagio Fountain is as good as a decent fireworks display. There's the Pinball Hall of Fame on Tropicana Ave about 1-2 miles from the strip and a few gun ranges with fully automatic weapons (if you're into that sort of thing).

There's also really great food and some amusement park stuff as well (including the Adventuredome at Circus Circus, which is pretty decent).
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Tally810 on Thu, 23 November 2017, 18:31:43
Considering that many people will be flying in from many different parts of the country, and potentially, the world. I want to put a recommendation for Las Vegas.

It's a major international airport hub which means cheap flights in and out. Everything you need in Vegas is within close proximity and typically only a $10 cab fare away. It's got world class dining and entertainment for all ages.

I'm not from vegas, but i think it's a convenient place to get more people together. I also don't know who would be able to host, but i can volunteer as an organizer of Vegas is chosen.
Plus 1 for Vegas :woi:

Sent from my Pixel 2 XL using Tapatalk

Title: Re: KeyCon 2018!! --> PLANNING
Post by: att1cus on Tue, 28 November 2017, 13:27:19
I'm happy to offer Villanova near Philadelphia again.  I can get a 200-seat auditorium in the engineering building this year.  I know some things didn't go super smoothly last year, but we have learned from those problems and are ready to do it again!
Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Tue, 28 November 2017, 18:23:45
^ I thought all things considered it went off extremely well. Free facilities is a game changer! I really liked the parking garage and map of the campus as well as the signs through the maze to get to the classroom. Those are the small things people overlook and they can really help. I just stole some political signs and painted them white with stickers (https://i.imgur.com/D3aSToAl.jpg) for our meet in Raleigh. People would have driven right by the lot entrance without them.

The main thing I saw that we could improve on for ALL meets in 2018 is getting an updated original post with the basic things like Date, Time, Address, Photo/Map, etc. Having this information not easily accessible and in advance is really difficult for people coming in from out of town.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Puddsy on Wed, 29 November 2017, 00:29:06
i'm in if it's in the northeast

i recommend boston
Title: Re: KeyCon 2018!! --> PLANNING
Post by: voodoo5 on Thu, 30 November 2017, 11:57:21
No love for Montreal?

I'd go to Boston, though.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: _rubik on Thu, 30 November 2017, 12:01:50
Boston is my top choice.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Booper on Thu, 30 November 2017, 13:07:06
2017 had some really fantastic meet-ups that were very well attended and even sponsored with vendor donations. I think each of the following locations are easy to get to and have a large and active group that would love to host.

New York City
Philadelphia
Los Angeles
Washington DC
Raleigh/Durham
Atlanta
Charleston
Austin
Houston
Seattle
Chicago

Big airports and direct flights are nice but cost of hotel is high and rental cars and such are a factor. We have a large range of people from broke students all the way up. On the other hand, there have been some really great meets that were actually quite difficult to travel to as well - like Asheville, NC where we had no major airport, expensive hotels, long drives, and no real local support group... yet I think we all had a lot of fun and quite a few people made the journey out to the mountains.

I think there is a happy medium for finding a place that has a popular airport with reasonably priced flights and hotels... and just as important, something cool that people would love to go do before/after the meet in smaller groups. Heres some places that have a lot of extracurricular activities and an easy airport but aren't your major metropolitans

Charlotte
Denver
Albuquerque
New Orleans
Nashville

Probably the best flight deals are always to Las Vegas or Orlando... probably have some really easy "group event" options too but I dunno - from what I've found, most of us are the 'chill, craft beer, indie rock, black coffee' kinda crew. I'm fairly confident if we decided to meet in someplace obscure like Wyoming, Utah, or Kentucky.. people would still show up.


I like this post!

I LOVE KEYCOOOON!!!

New Orleans is a really really fun city that is pretty different than most I've been to so it would be fun to go there if a lot of people are going to actually fly out / road trip for the weekend! It has some really great food, culture, art and music! i haven't been down that way in a few years, but I could probably point people to some great bars and activities down there! It's probably in my top 3 favorite cities to experience. Also has an airport!

Denver would be cool! Airport, weed and hiking!? hell yea.

Idk what is in Albuquerque so no comment there except I'm always down for new places!

Nashville I'm not to keen on.. a lot of people seem to like it I guess but I usually find it preeeetty pretty boring. I'd rather do Gatlinburg or (cough cough) Knoxville! If people are coming to Tennessee. Gatlinburg would be cool to like... rent some cabins for the weekend.

I really liked the space / venue / organization last year! buuuut i think it would be cool to move locations every year for keycon! I can see there being yearly city meetups (like seattle and philly/dc) but i like that keycon bounces around so people in various places get a chance to come out without having to trek across the country every time! Also, if it's in the same area every year I would be less inclined to go. I like new places & faces. :)  I understand you people wanting it close to home .. but I look at KeyCon as something I plan a little vacation for every year. If there are enough people in Boston to want it in Boston because it's where they live.. than y'all can just have a meetup. KEYCON IS A COMMITMENT. AND IT'S THE BEEEEST.

Either way! I do think we should get moving on the poll and stuff. The earlier we can set a date/location, the more affordable things are!

oh. also... I'd be down to help organize around here and in NOLA if people are into it! If I have a couple months, I can totally find a venue and stuff.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: HoffmanMyster on Thu, 30 November 2017, 13:09:56
I like new [...] faces.

...
oh
...

/me stays home

:(
Title: Re: KeyCon 2018!! --> PLANNING
Post by: tp4tissue on Thu, 30 November 2017, 13:10:47
Let's aim for 32x Females to 1x Male ratio.. !!

//Epic
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Booper on Thu, 30 November 2017, 13:13:39
I like new [...] faces.

...
oh
...

/me stays home

:(


PSSSSH! I just assume y'all will come out :D

Besides..  I see yo' face like all the time! haha
Title: Re: KeyCon 2018!! --> PLANNING
Post by: HoffmanMyster on Thu, 30 November 2017, 16:04:41
I like new [...] faces.

...
oh
...

/me stays home

:(


PSSSSH! I just assume y'all will come out :D

Hahaha, I'm hoping to!  If it's drive-able I can probably swing it, but plane tickets might be out of the question next year.  That's why we need to make Columbus happen!  ;) 


Besides..  I see yo' face like all the time! haha

Hehe, exactly why you wouldn't want me to come!  :P  Aaanyway, I keed, I keed.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Thu, 30 November 2017, 16:33:52
Hoff - check out Frontier prices for places like Denver or Vegas. You'd be amazed how cheap you can get somewhere if you can fit what you need in a backpack instead of a suitcase or rollback
Title: Re: KeyCon 2018!! --> PLANNING
Post by: HoffmanMyster on Thu, 30 November 2017, 18:18:22
Hoff - check out Frontier prices for places like Denver or Vegas. You'd be amazed how cheap you can get somewhere if you can fit what you need in a backpack instead of a suitcase or rollback

Whoa, definitely some cheap flights through Frontier to a few places this weekend (what popped up when I started my search), but looking at a random mid-July date to Denver/Vegas returned some $250+ flights, which is pretty standard if my memory serves.  :-/  So that's less than promising.  But once we nail down a date and location, I'll give it another shot to see what comes back.  :thumb:
Title: Re: KeyCon 2018!! --> PLANNING
Post by: tp4tissue on Thu, 30 November 2017, 18:34:56
Hoff - check out Frontier prices for places like Denver or Vegas. You'd be amazed how cheap you can get somewhere if you can fit what you need in a backpack instead of a suitcase or rollback

Whoa, definitely some cheap flights through Frontier to a few places this weekend (what popped up when I started my search), but looking at a random mid-July date to Denver/Vegas returned some $250+ flights, which is pretty standard if my memory serves.  :-/  So that's less than promising.  But once we nail down a date and location, I'll give it another shot to see what comes back.  :thumb:

Yes, cheaper aeroplane , but How many females is Hoff bringing. ??
Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Fri, 01 December 2017, 01:12:44
Hoff - check out Frontier prices for places like Denver or Vegas. You'd be amazed how cheap you can get somewhere if you can fit what you need in a backpack instead of a suitcase or rollback

Whoa, definitely some cheap flights through Frontier to a few places this weekend (what popped up when I started my search), but looking at a random mid-July date to Denver/Vegas returned some $250+ flights, which is pretty standard if my memory serves.  :-/  So that's less than promising.  But once we nail down a date and location, I'll give it another shot to see what comes back.  :thumb:

Yeah you just kinda have to keep your eye out for deals. I have flown to places for under $100 round trip on Frontier - but the key is you cant really bring much with you cause they charge for everything extra. Anyway, when the time comes i'll help dig around for flight stuff - the wife works for Frontier so i've got the insider info lol.

tp4 - if Hoff brings women, will you show up?  :p
Title: Re: KeyCon 2018!! --> PLANNING
Post by: syndicate0 on Sat, 02 December 2017, 15:49:39
Seattle or SF would be a great option :)
Title: Re: KeyCon 2018!! --> PLANNING
Post by: ultraidiot on Sun, 03 December 2017, 19:52:30
OfTheWild mentioned Atlanta. I would like support that.

I hosted the last Atlanta meetup with the Atlanta Historic Computing Society and will likely host one again in the spring. I am in contact with the Computer Museum of America and I believe it will be a great location for KeyCon. It provides a lot of space in a neat and unique environment.

Atlanta is also very accessible. Bunch of flights all through out the day. It's also a Southwest Hub so flights are also quite affordable. Public Rail and a bus can take you to the venue. There are enough things to do/eat while you're here, but getting around the city is almost impossible without a car.

I am willing to host and I know many people in the area that would also be willing to help out.

Title: Re: KeyCon 2018!! --> PLANNING
Post by: HoffmanMyster on Mon, 04 December 2017, 12:57:41
Okay, so a couple people have mentioned getting a poll up so we can get the process rolling sooner than later.  What cities do we want on the list?  I'll go through the thread tonight hopefully and compile a list of locations with hosts, but if anyone else has some free time and wants to help with this I'd appreciate it.  :)




Yes, cheaper aeroplane , but How many females is Hoff bringing. ??

The thought of tp meeting Wyfster...  :eek:

Yeah you just kinda have to keep your eye out for deals. I have flown to places for under $100 round trip on Frontier - but the key is you cant really bring much with you cause they charge for everything extra. Anyway, when the time comes i'll help dig around for flight stuff - the wife works for Frontier so i've got the insider info lol.

tp4 - if Hoff brings women, will you show up?  :p

My default form of travel is sans carry on anyway (unless absolutely necessary), so that wouldn't be a problem.  :)  I'll keep my eyes peeled for deals to wherever we decide on, and maybe lean on your wife for some insider info if needed.  ;)  Thanks for the tips.  :D
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Puddsy on Mon, 04 December 2017, 15:50:28
NYC, Boston, Atlanta, CBUS, Baltimore

and some west coast ****
Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Mon, 04 December 2017, 20:38:01
Okay, so a couple people have mentioned getting a poll up so we can get the process rolling sooner than later.  What cities do we want on the list?  I'll go through the thread tonight hopefully and compile a list of locations with hosts, but if anyone else has some free time and wants to help with this I'd appreciate it.  :)

It might be easier in a new thread just for the "location/host nomination" in order to make sure we have specific confirmation from people. 

Do you want to pick a location first and then make sure we have a hosting committee or does the location nomination need to come with a "..and i will take on the responsibility of organizing a group to manage this"?
One person alone probably shouldn't handle it anymore. Thats not fair to them and its a single point of failure. It doesn't have to be all (any?) locals. This takes time and money to do these - at least up front. I know a lot of folks raffle off personal items or vendor donations to fund the rental space.

So far people have offered up:

Location | Organizer
Philly - att1cus
Atlanta - ultraidiot
Columbus - jacobsmirror/Hoff
Austin - woodkeys

And there has been interest in the following but no host volunteers:

Vegas
New Orleans
Boston
Baltimore/DC
NYC
San Fran
Seattle

I know that the Austin/Houston team from reddit/discord would be all over this too. Those guys are a little obsessed with meetups (in a good way). I would also throw Raleigh/Durham (4hrs to DC, Charleston, 6 from ATL..) in there with me as a host but I kinda want to travel  ;D  I'd definitely volunteer to help on the planning committee though.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: InvidiousIgnoramus on Tue, 05 December 2017, 02:58:51
I can only really throw in support for Atlanta or Charleston, anything else is just too far for me.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: MustacheRabbit on Tue, 05 December 2017, 08:25:29
+1 for Columbus
Title: Re: KeyCon 2018!! --> PLANNING
Post by: woodkeys on Wed, 06 December 2017, 03:43:10
I'll throw a name in the hat for Houston or Austin. We have a great local community that spans both so I know we could come up with an appropriate venue. We have had several successful meetups over the past 6 months that have been extremely well organized.

Sent from my Nexus 6P using Tapatalk

Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Wed, 06 December 2017, 15:53:13
I'll throw a name in the hat for Houston or Austin. We have a great local community that spans both so I know we could come up with an appropriate venue. We have had several successful meetups over the past 6 months that have been extremely well organized.

Sent from my Nexus 6P using Tapatalk

Yes, you guys have been really doing a lot of local organizing.
I'll add you to my short temporary list. :thumb:
Title: Re: KeyCon 2018!! --> PLANNING
Post by: ArchDill on Wed, 06 December 2017, 15:58:12
My vote is Dallas!
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Puddsy on Wed, 06 December 2017, 16:07:00
My vote is Dallas!

i could manage texas
Title: Re: KeyCon 2018!! --> PLANNING
Post by: wokechill on Wed, 06 December 2017, 16:26:06
+1 for Houston  :thumb:
Title: Re: KeyCon 2018!! --> PLANNING
Post by: awwwwwwyeaahhhhhh on Wed, 06 December 2017, 16:31:24
I'm sure we could get something fun going in Austin, TX. :)
When were y'all thinking about doing this? Mid year?
Was planning on organizing a large traditional meetup next year anyways, before the next Keycrawl.
Hmmmmm.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Taylorisg on Wed, 06 December 2017, 17:02:39
+1 for Columbus and for Jacobsmirror knowing how to run an event  :thumb:
Title: Re: KeyCon 2018!! --> PLANNING
Post by: rm-rf on Wed, 06 December 2017, 17:57:42
how about Portland Oregon?
Title: Re: KeyCon 2018!! --> PLANNING
Post by: _rubik on Wed, 06 December 2017, 18:07:02
We've talked a lot about place, but what about time? Do we know what dates we hope have it?
Title: Re: KeyCon 2018!! --> PLANNING
Post by: HardcoreDesk on Wed, 06 December 2017, 18:26:50
Throwing my hat in for a Texas Keycon!
Title: Re: KeyCon 2018!! --> PLANNING
Post by: kdm1020 on Wed, 06 December 2017, 18:31:57
+1 for Houston or Austin!  :D :cool:
Title: Re: KeyCon 2018!! --> PLANNING
Post by: FioraCorp on Wed, 06 December 2017, 18:38:57
Portland Keycon would be amazing just saying.

Excellent airport that's usually pretty cheap to fly to and easy to get to/from,
awesome food + drink scene that doesn't break the bank
Legal....herbs
Pretty affordable housing in town!
Badass public transit: no need to rent a car.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Wed, 06 December 2017, 20:14:06
We've talked a lot about place, but what about time? Do we know what dates we hope have it?

whoa whoa there buddy.. dont get ahead of yourself!  :))

I would imagine 'summer' is a good estimate of timeframe.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: _rubik on Wed, 06 December 2017, 22:20:30
We've talked a lot about place, but what about time? Do we know what dates we hope have it?

whoa whoa there buddy.. dont get ahead of yourself!  :))

I would imagine 'summer' is a good estimate of timeframe.

I can live with 'summer'. Just gotta have enough heads up so I can take time off ;)
Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Wed, 06 December 2017, 22:28:17
We've talked a lot about place, but what about time? Do we know what dates we hope have it?

whoa whoa there buddy.. dont get ahead of yourself!  :))

I would imagine 'summer' is a good estimate of timeframe.

I can live with 'summer'. Just gotta have enough heads up so I can take time off ;)

Yeah i think no matter where it is late spring would be the earliest anyone could pull it off. Its going to take some planning. Depending on where people choose would be a factor too - I would vote to push an Austin or Atlanta keycon away from the dead of summer. All my krytox will liquify! lol
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Puddsy on Thu, 07 December 2017, 00:29:03
yeah nevermind i forgot keycon is always in june

minneapolis or columbus pls
Title: Re: KeyCon 2018!! --> PLANNING
Post by: fendent on Thu, 07 December 2017, 10:43:46
For people throwing their hat in the ring for their city, please come up with proposals. Venue, costs if any, hotel costs/availability, parking, local entertainment, etc etc should all be thrown in. It's easy to say "we can do it here where I live" but the earnest money, so to speak, is figuring out the bare minimum of specifics. Especially since, if you make a proposal and its accepted, it's gonna be on you/your crew to put it together and help to make it a success.

With that, I love all the ideas coming out! Let's make 2018 a blast!
Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Thu, 07 December 2017, 10:51:07
^ and to that point, I would hope that there is some previous experience in hosting a large scale event on your team. So far i know each of the host offers do (despite post count appearance), but i'm just mentioning that for others.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: HoffmanMyster on Thu, 07 December 2017, 10:59:36
yeah nevermind i forgot keycon is always in june

minneapolis or columbus pls

I didn't think you ever ventured to the midwest.  :P 

Minneapolis would be cool, could go say hi to a few people.  ;D

For people throwing their hat in the ring for their city, please come up with proposals. Venue, costs if any, hotel costs/availability, parking, local entertainment, etc etc should all be thrown in. It's easy to say "we can do it here where I live" but the earnest money, so to speak, is figuring out the bare minimum of specifics. Especially since, if you make a proposal and its accepted, it's gonna be on you/your crew to put it together and help to make it a success.

With that, I love all the ideas coming out! Let's make 2018 a blast!
^ and to that point, I would hope that there is some previous experience in hosting a large scale event on your team. So far i know each of the host offers do (despite post count appearance), but i'm just mentioning that for others.

Great points, and part of the reason I'm hesitant to throw a poll together based solely on city names thrown around.  I'd much rather have a kickass keycon that 100 people attend than a mediocre one that 105 people attend.  ;)
Title: Re: KeyCon 2018!! --> PLANNING
Post by: wokechill on Thu, 07 December 2017, 11:02:22
For people throwing their hat in the ring for their city, please come up with proposals. Venue, costs if any, hotel costs/availability, parking, local entertainment, etc etc should all be thrown in. It's easy to say "we can do it here where I live" but the earnest money, so to speak, is figuring out the bare minimum of specifics. Especially since, if you make a proposal and its accepted, it's gonna be on you/your crew to put it together and help to make it a success.

With that, I love all the ideas coming out! Let's make 2018 a blast!

To this point, what's a reasonable estimate of attendance? What was the total attendance of the last KeyCon? This will make it easier to come up with serious proposals.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: Puddsy on Thu, 07 December 2017, 12:02:25
Last Keycon had like 50 people, if I remember right
Title: Re: KeyCon 2018!! --> PLANNING
Post by: wokechill on Thu, 07 December 2017, 12:43:14
Last Keycon had like 50 people, if I remember right

If that's the case there is NO problem hosting it in Houston at TXRX Labs, where I hosted the Houston Meetup!
However, if we're having it in Texas (y'all can take the heat  ;) ), there's no doubt that Austin is more fun and cool and interesting and good and that awwwwwwyeaahhhhhh should host it.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: jacobsmirror on Thu, 07 December 2017, 13:00:50
Per details on Columbus, I would be happy to host and have a good relationship building with the Idea Foundry (https://ideafoundry.com/). I'm running a general meetup there in March and they gave me their largest event space, which can handle 165 at standing room, at a very very very reasonable price. If signups or general needs exceed that event space, there are other rooms available that we could use. I've already put in a provisional request for a date in June just to get the KeyCon name in the books.

In terms of attractions, immediately next door is Land Grant Brewery (https://www.landgrantbrewing.com/), which is a great place to walk after the meetup and have a beer. Last time they had a food truck parked outside as well. Outside of that, there's the typical COSI, Columbus Zoo, and the Museum of Art type attractions. In terms of lodging, it's Ohio, so it's relatively very inexpensive. I had quite a few very interesting options on Airbnb when I stayed previously.

After running a few Cleveland meetups and one previous Columbus meetup, I have a good set of individuals who would be willing to help with any sort of planning and logistics. Furthermore, there's also a good community being built up in Ohio that seems to be very partial to meetups, which could increase attendance.

Title: Re: KeyCon 2018!! --> PLANNING
Post by: tameone on Thu, 07 December 2017, 15:42:06
Every year people throw out mid-western cities.. Indianapolis, Columbus, etc because they're centrally located and within driving distance to a ton of other large cities (Indy for example could pull drivers from Chicago, Detroit, Cincy, Columbus, St. Louis, Louisville and a even Nashville), there's inexpensive lodging, great food and beer, they're super accessible unlike crowded east coast cities that didn't grow out on farm land, and plenty to do if you look for it.  But people inevitably shoot it down because airfare is a little more expensive due to no hubs, and honestly people don't want to take a trip to our neck of the woods.  Such is life. 

I definitely vote Columbus though.  With Denver and Atlanta second and third if people want somewhere with a little more panache and a larger airport. 
Title: Re: KeyCon 2018!! --> PLANNING
Post by: ultraidiot on Thu, 07 December 2017, 17:10:17
Atlanta

Venue - Computer Museum of America  (http://www.computermuseumofamerica.com/) This is a very unique venue. There are many old computers on display. In the past there was an Apple One among other very rare old Apple computers.

Cost - At the moment unknown. Last time I had to only pay for the tables. That might change as this is not in conjunction with VCFSE, but they liked the traffic I brought to the venue, so I think that a cost that is not bank-breaking can be worked out.

Hotels and Accommodations - There are many hotels in the area. (https://imgur.com/47kittp) Some are within walking distance of the venue or a short car ride away.

Flights - Delta has nonstop direct flights from all around the country, as does Southwest (https://imgur.com/g3al5RY) and Frontier. There is no shortage of flights. The airport is quite far away from the venue but there are Train and Bus routes (https://imgur.com/jmE8YUR) that will take you right to the venue. I think most people flying in will (have to) rent a car, but if someone in your party is arriving early, the strangler can take the train to get to the area. https://imgur.com/COhlHN1

Other attractions- World of Coke, Georgia Aquarium, Zoo Atlanta, a lot of KBBQ restaurants 20 minutes away, CNN center, Stone Mountain, MLK Historic Site, Six Flags, High Museum of Art, Delta Flight Museum.


My previous experience- Organized the April 2017 Atlanta Meetup and had over 75 attend. I did the organization of that event myself and made many friends in the area. I think that with the friends I've gained, we should be easily able to accommodate any number of attendees.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: OfTheWild on Thu, 07 December 2017, 17:18:07
Every year people throw out mid-western cities.. Indianapolis, Columbus, etc because they're centrally located and within driving distance to a ton of other large cities (Indy for example could pull drivers from Chicago, Detroit, Cincy, Columbus, St. Louis, Louisville and a even Nashville), there's inexpensive lodging, great food and beer, they're super accessible unlike crowded east coast cities that didn't grow out on farm land, and plenty to do if you look for it.  But people inevitably shoot it down because airfare is a little more expensive due to no hubs, and honestly people don't want to take a trip to our neck of the woods.  Such is life. 

I definitely vote Columbus though.  With Denver and Atlanta second and third if people want somewhere with a little more panache and a larger airport.

I think they just get looked over because there are simply more people in the larger metropolitans. When you take it to a vote, the midwest will likely lose unless its a cool destination.

50 people is probably a bit low for Keycon'17.. i would have guessed more like 75 but i'm sure atticus could confirm. I would think you should plan for up to 100 people just in case. The NorCal meet was supposedly 100 people.  We had 40 come out just locally in Raleigh/Durham-Charlotte last year.
Title: Re: KeyCon 2018!! --> PLANNING
Post by: AuthenticDanger on Thu, 07 December 2017, 17:27:03
The NorCal meet was supposedly 100 people

The last NorCal meetup (a month ago) was like 300+ people. It was packed!
Title: Re: KeyCon 2018!! --> PLANNING
Post by: microsoft windows on Sat, 09 December 2017, 18:12:51
Will people be using Windows 98 at the "Key Con"?
Title: Re: KeyCon 2018!! --> PLANNING
Post by: KeycapKid on Tue, 12 December 2017, 13:47:29
+1 for Columbus. I would definitely be there.