Author Topic: KeyCon 2020 - Denver (Venue hunt is on)  (Read 42141 times)

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Offline dustinhxc

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #100 on: Mon, 16 September 2019, 16:54:53 »
I'm there if Jacobsmirror and his Furts are there. ;)  :-*

Looks like you'll be there

Woo!!!!! That was quick.  ;D Cant wait!

Offline xmagusx

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #101 on: Sat, 21 September 2019, 19:39:44 »
With regard to venues - how many people are (likely) showing up and are we looking to book a block of rooms at a nearby hotel?

Offline jacobsmirror

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #102 on: Sat, 21 September 2019, 19:41:10 »
With regard to venues - how many people are (likely) showing up and are we looking to book a block of rooms at a nearby hotel?

We're shooting for around 500. And yes, hopefully we can offer a discount at a local hotel.
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Offline Jaxxstatic

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #103 on: Sun, 22 September 2019, 02:33:08 »
Someone mentioned Nintendo Switch stations for bonding. I support this idea wholeheartedly.

Offline walletburner

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #104 on: Sun, 29 September 2019, 13:30:15 »
folks, i love it

Offline Kellybear

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #105 on: Tue, 01 October 2019, 23:39:59 »
Someone mentioned Nintendo Switch stations for bonding. I support this idea wholeheartedly.

I like this idea a lot lol.

Offline apathy3cs

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #106 on: Sat, 05 October 2019, 15:36:08 »
If I remember this is occurring and depending on if I decide to go to Japan in March vs June (vs pushing it another year) I might try and make an appearance.  It's been a while and I love Colorado.  Mother grew up there and it'd be nice to revisit some of those areas.

Offline Smurfmaster

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #107 on: Tue, 08 October 2019, 17:11:36 »
I vote Denver as well!

Of course I'm a little biased since that's only an hour away for me.

Offline switchnollie

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #108 on: Tue, 08 October 2019, 17:19:53 »
I vote Denver as well!

Of course I'm a little biased since that's only an hour away for me.

Still in for Utah :thumb:

Offline HoffmanMyster

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #109 on: Wed, 09 October 2019, 13:42:16 »
If I remember this is occurring and depending on if I decide to go to Japan in March vs June (vs pushing it another year) I might try and make an appearance.  It's been a while and I love Colorado.  Mother grew up there and it'd be nice to revisit some of those areas.

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Offline renoinmo

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #110 on: Wed, 16 October 2019, 11:13:06 »
Is there a usual time of year for KeyCon? Would love to go, I've got some friends out in Denver, so housing is real cheap :)

Offline HoffmanMyster

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #111 on: Wed, 16 October 2019, 16:20:46 »
Is there a usual time of year for KeyCon? Would love to go, I've got some friends out in Denver, so housing is real cheap :)

Typically early-ish summer.  June/July time-frame most often.

Offline jb1830

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #112 on: Mon, 21 October 2019, 19:01:23 »
I hope this doesn't happen on the same weekend as Anime Expo in LA (July 2 - 5, 2020)
               
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Offline LifeZ

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #113 on: Wed, 23 October 2019, 20:12:16 »
It's too far there.
Have a fun party for everyone.   :cool:
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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #114 on: Thu, 24 October 2019, 21:58:55 »
It's too far there.
Have a fun party for everyone.   :cool:

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Offline Bruzur

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #115 on: Mon, 28 October 2019, 16:11:02 »
Any excuse to visit CO, so...

Count me in.

Offline tex_live_utility

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #116 on: Thu, 31 October 2019, 10:50:26 »
I think a lot of people were unhappy with last year's venue. I've heard many folks express their willingness to pay a fee for this year's Keycon if it meant we could secure a venue that was more equipped to hosting an event like ours. I know I'm one of them.

Online zekkin

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #117 on: Thu, 31 October 2019, 10:58:57 »
I think a lot of people were unhappy with last year's venue. I've heard many folks express their willingness to pay a fee for this year's Keycon if it meant we could secure a venue that was more equipped to hosting an event like ours. I know I'm one of them.

I am in 100% agreement here. As a preface, I understand there was an existing relationship with the Ace Hotel and we were all able to attend for free. That being said...

The Ace Hotel in Manhattan was a very bad venue for this kind of meetup. From the start the entire thing was confusing, people were setting up their belongings, boxes of resin worth thousands of dollars, keyboards worth thousands of dollars, at tables located in the ENTRANCE of the Ace Hotel. I, personally, was informed that the downstairs area was specifically reserved for vendors only, but immediately found folks friendly with vendors placing their personal items on the vendor tables (probably because they realized how absurd it is to leave their belongings upstairs).

Once the meetup got into full swing, it became apparent that the venue was not adequate. Due to the majority of the things being displayed being located in the literal LOBBY of the hotel, people simply staying at the Ace Hotel could be seen walking over to the table with drinks and iced-coffees in hand, often held directly over the keyboards, disregarding signs that say "do not pick up," and even asking people how much certain items were should they want to purchase them. As the day moved along, it became difficult to even move around in the downstairs area due to the sheer number of people as well as the ambient temperature constantly rising (easily 10 degrees F higher than upstairs, and this is at the start of the typical hot and humid New York City summer).

I am 100% willing to pay $15-20 for a ticket where the funds go back to the organizers search for a venue that is comfortable and enjoyable for everyone. I know I'm not alone here.
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Offline jacobsmirror

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #118 on: Thu, 31 October 2019, 12:49:14 »
I think a lot of people were unhappy with last year's venue. I've heard many folks express their willingness to pay a fee for this year's Keycon if it meant we could secure a venue that was more equipped to hosting an event like ours. I know I'm one of them.

I am in 100% agreement here. As a preface, I understand there was an existing relationship with the Ace Hotel and we were all able to attend for free. That being said...

The Ace Hotel in Manhattan was a very bad venue for this kind of meetup. From the start the entire thing was confusing, people were setting up their belongings, boxes of resin worth thousands of dollars, keyboards worth thousands of dollars, at tables located in the ENTRANCE of the Ace Hotel. I, personally, was informed that the downstairs area was specifically reserved for vendors only, but immediately found folks friendly with vendors placing their personal items on the vendor tables (probably because they realized how absurd it is to leave their belongings upstairs).

Once the meetup got into full swing, it became apparent that the venue was not adequate. Due to the majority of the things being displayed being located in the literal LOBBY of the hotel, people simply staying at the Ace Hotel could be seen walking over to the table with drinks and iced-coffees in hand, often held directly over the keyboards, disregarding signs that say "do not pick up," and even asking people how much certain items were should they want to purchase them. As the day moved along, it became difficult to even move around in the downstairs area due to the sheer number of people as well as the ambient temperature constantly rising (easily 10 degrees F higher than upstairs, and this is at the start of the typical hot and humid New York City summer).

I am 100% willing to pay $15-20 for a ticket where the funds go back to the organizers search for a venue that is comfortable and enjoyable for everyone. I know I'm not alone here.

Yup, noted. And I agree with you on many of those points. Much of which were already brought up when we asked attendees for feedback, but also some of your concerns are just what happens at meetups anywhere.

Ace Hotel was incredibly generous with their time and accommodations for the previous two KeyCons. However, it was increasingly apparent that the event has grown beyond their ability to host. Beyond that, the response for New York was much higher than anticipated and nearly twice as much as the previous year if we would've let the rsvp stay open. That said, as we're hunting for venues, we're making sure that we have a more open floor plan for the main section, consistent lighting, a solution for talks and presentations, and space for 500+. But, with that, we will definitely be looking for ways to cover the cost of the venue through paid tickets, vendor fees, and a few other avenues.

Again, the feedback is appreciated, and the planning committee and myself are working hard getting moving on 2020.
« Last Edit: Mon, 04 November 2019, 19:36:39 by jacobsmirror »
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Offline ejewell89

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #119 on: Thu, 07 November 2019, 08:47:57 »
I think a lot of people were unhappy with last year's venue. I've heard many folks express their willingness to pay a fee for this year's Keycon if it meant we could secure a venue that was more equipped to hosting an event like ours. I know I'm one of them.

I am in 100% agreement here. As a preface, I understand there was an existing relationship with the Ace Hotel and we were all able to attend for free. That being said...

The Ace Hotel in Manhattan was a very bad venue for this kind of meetup. From the start the entire thing was confusing, people were setting up their belongings, boxes of resin worth thousands of dollars, keyboards worth thousands of dollars, at tables located in the ENTRANCE of the Ace Hotel. I, personally, was informed that the downstairs area was specifically reserved for vendors only, but immediately found folks friendly with vendors placing their personal items on the vendor tables (probably because they realized how absurd it is to leave their belongings upstairs).

Once the meetup got into full swing, it became apparent that the venue was not adequate. Due to the majority of the things being displayed being located in the literal LOBBY of the hotel, people simply staying at the Ace Hotel could be seen walking over to the table with drinks and iced-coffees in hand, often held directly over the keyboards, disregarding signs that say "do not pick up," and even asking people how much certain items were should they want to purchase them. As the day moved along, it became difficult to even move around in the downstairs area due to the sheer number of people as well as the ambient temperature constantly rising (easily 10 degrees F higher than upstairs, and this is at the start of the typical hot and humid New York City summer).

I am 100% willing to pay $15-20 for a ticket where the funds go back to the organizers search for a venue that is comfortable and enjoyable for everyone. I know I'm not alone here.

Yup, noted. And I agree with you on many of those points. Much of which were already brought up when we asked attendees for feedback, but also some of your concerns are just what happens at meetups anywhere.

Ace Hotel was incredibly generous with their time and accommodations for the previous two KeyCons. However, it was increasingly apparent that the event has grown beyond their ability to host. Beyond that, the response for New York was much higher than anticipated and nearly twice as much as the previous year if we would've let the rsvp stay open. That said, as we're hunting for venues, we're making sure that we have a more open floor plan for the main section, consistent lighting, a solution for talks and presentations, and space for 500+. But, with that, we will definitely be looking for ways to cover the cost of the venue through paid tickets, vendor fees, and a few other avenues.

Again, the feedback is appreciated, and the planning committee and myself are working hard getting moving on 2020.

maybe it was just so bad it warranted saying again.

i think my Condo has more sq ft than the main basement room in Ace.  :eek:
              

Offline jacobsmirror

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #120 on: Thu, 07 November 2019, 13:23:26 »
I think a lot of people were unhappy with last year's venue. I've heard many folks express their willingness to pay a fee for this year's Keycon if it meant we could secure a venue that was more equipped to hosting an event like ours. I know I'm one of them.

I am in 100% agreement here. As a preface, I understand there was an existing relationship with the Ace Hotel and we were all able to attend for free. That being said...

The Ace Hotel in Manhattan was a very bad venue for this kind of meetup. From the start the entire thing was confusing, people were setting up their belongings, boxes of resin worth thousands of dollars, keyboards worth thousands of dollars, at tables located in the ENTRANCE of the Ace Hotel. I, personally, was informed that the downstairs area was specifically reserved for vendors only, but immediately found folks friendly with vendors placing their personal items on the vendor tables (probably because they realized how absurd it is to leave their belongings upstairs).

Once the meetup got into full swing, it became apparent that the venue was not adequate. Due to the majority of the things being displayed being located in the literal LOBBY of the hotel, people simply staying at the Ace Hotel could be seen walking over to the table with drinks and iced-coffees in hand, often held directly over the keyboards, disregarding signs that say "do not pick up," and even asking people how much certain items were should they want to purchase them. As the day moved along, it became difficult to even move around in the downstairs area due to the sheer number of people as well as the ambient temperature constantly rising (easily 10 degrees F higher than upstairs, and this is at the start of the typical hot and humid New York City summer).

I am 100% willing to pay $15-20 for a ticket where the funds go back to the organizers search for a venue that is comfortable and enjoyable for everyone. I know I'm not alone here.

Yup, noted. And I agree with you on many of those points. Much of which were already brought up when we asked attendees for feedback, but also some of your concerns are just what happens at meetups anywhere.

Ace Hotel was incredibly generous with their time and accommodations for the previous two KeyCons. However, it was increasingly apparent that the event has grown beyond their ability to host. Beyond that, the response for New York was much higher than anticipated and nearly twice as much as the previous year if we would've let the rsvp stay open. That said, as we're hunting for venues, we're making sure that we have a more open floor plan for the main section, consistent lighting, a solution for talks and presentations, and space for 500+. But, with that, we will definitely be looking for ways to cover the cost of the venue through paid tickets, vendor fees, and a few other avenues.

Again, the feedback is appreciated, and the planning committee and myself are working hard getting moving on 2020.

maybe it was just so bad it warranted saying again.

i think my Condo has more sq ft than the main basement room in Ace.  :eek:

Dude, we get it. You lift, and your shoulders are big, and you have trouble with standard width hallways and doors. That said...again... noted.
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Offline TheGreatIceDrake

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #121 on: Thu, 07 November 2019, 13:32:25 »
Please ensure that there is ample staging, seating, and a priest on standby in case of impromptu marriage ceremonies.

Offline aspenc4

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #122 on: Thu, 07 November 2019, 13:41:11 »
Please ensure that there is ample staging, seating, and a priest on standby in case of impromptu marriage ceremonies.
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Offline jacobsmirror

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #123 on: Thu, 07 November 2019, 13:46:21 »
Please ensure that there is ample staging, seating, and a priest on standby in case of impromptu marriage ceremonies.

This could be done.
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Offline Auxo

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #124 on: Fri, 08 November 2019, 14:35:59 »
Please ensure that there is ample staging, seating, and a priest on standby in case of impromptu marriage ceremonies.

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Offline ejewell89

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Re: KeyCon 2020 - Denver (Venue hunt is on)
« Reply #125 on: Tue, 12 November 2019, 10:09:13 »
Please ensure that there is ample staging, seating, and a priest on standby in case of impromptu marriage ceremonies.

This could be done.

make sure they're ok with same sex marriages and polyamorous too. bc i might proposition jacob.